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Council Meeting Update

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Council Meeting Update

An overview of discussions from the most recent Council meeting.

This summary, provided by the CEO, is an overview of the discussions that took place at the 19 December 2017 Council meeting.

If you would like any further detail on any of these items, full minutes of Council meetings as well as audio recordings of Council meetings are available. Council Meeting Update 

In summary, the key decisions from the meeting were:

Campbelltown Memorial Oval Prudential Report - As a result of Council’s resolution at its 5 September 2017 meeting, BRM Holdich was engaged to undertake a Prudential Report in accordance with Section 48 of the Local Government Act 1999.

Section 48 of the Local Government Act 1999 states ‘A Council must obtain and consider a report that addresses the prudential issues…’ before engaging in a significant project.

The Prudential Report considered in detail all of the relevant issues and noted areas where particular attention will be required before Council proceeds to engage the main contractor to undertake the redevelopment of the Campbelltown Memorial Oval.

Mr Richardson from BRM Holdich was in attendance at the meeting to answer any specific questions regarding the Prudential Report.  The report highlighted that in the opinion of the independent review, Council has considered and addressed the prudential issues associated with redevelopment of the Campbelltown Memorial Oval.

As a result, Council noted the Prudential Report and following its consideration, will now proceed with the engagement of the main contractor to undertake the redevelopment of the Campbelltown Memorial Oval.

Max Amber Sportsfield Master Plan - Community Engagement Outcomes on Concept Options - The 2016/2017 Annual Business Plan and Budget allocated $50,000 to the development of the Max Amber Sportsfield Master Plan. A draft Plan was prepared with Council endorsing two options for the purposes of Community consultation.

Although there was some support for either Option A or B, the overwhelming view of the Community was that they did not support Council progressing with either Option A or B. The Community indicated that they generally agreed that the existing facilities needed to be upgraded however in a far more moderate way.

At its meeting on 21 November, although consultation had commenced, Council resolved that Staff prepare a report on how much each of the following changes might reduce the cost of the proposed Master Plan:

  • Construct a single storey main club building rather than a double storey building (however at the oval level)
  • Not construct a second soccer field where the tennis courts are and convert that area to a ‘grassed reserve’
  • Not construct an artificial soccer field
  • Not re-align the main football/cricket oval.

After careful deliberation, Council noted the feedback from the Community and resolved to take no further action in regards to Option A or Option B. Furthermore Council requested that Staff obtain costs for upgrading the facilities (including the possibility of a double storey Football Clubroom) and associated amenities at Max Amber Sportsfield at their existing sites in addition to the scope of works requested by Council at its meeting on 21 November 2017.

Playground and Reserve Improvements - Community Engagement Outcomes and Implementation Plan - At its meeting held on 5 September 2017, Council endorsed the draft concept plan for Melba Court Reserve for Community consultation.

Further consultation was held by Staff with the local ratepayers and residents to obtain ideas for playground and reserve upgrades at Rosemary Avenue, Athelstone, and Greenglade Drive (Linear Park), Paradise. These two playgrounds were identified in Council’s Playground and Exercise Equipment Plan as being a high priority for new playground installation.

Council endorsed the draft concept plans for improvements to Rosemary Avenue Reserve, Athelstone and the playground on Linear Park, Greenglade Drive, Paradise for the purposes of public consultation and considered the improvements recommended from the Community Feedback at Appollo Avenue Reserve, Flinders Parade Reserve, Henry Martin Reserve and Lochiel Park Playground. As a result of feedback received to date, Council will consider allocating the following funds at the time of formulating the draft 2018/2019 Annual Business Plan and Budget:

  • $50,000 for Melba Court Reserve Improvements (Capital-New)
  • $78,000 for Rosemary Avenue Reserve Improvements (Renewal and Replacement)
  • $35,000 for Appollo Reserve Playground Shade Structure (Capital-New)
  • $27,000 for a partial implementation of Stage 2 Flinders Reserve Playground Improvements (Capital-New) plus additional funding to install indented parking bays
  • $25,000 for Henry Martin Reserve Improvements (Renewal and Replacement)
  • $80,000 for Lochiel Park Playground improvements (Capital-New)

and consider allocating the following funds at the time of formulating the draft 2019/2020 Annual Business Plan and Budget:

  • $133,000 for Greenglade Drive Playground on River Torrens Linear Park (Capital or Renewal and Replacement).

Biennial Community Satisfaction Survey 2017 - To understand what it is doing right and where it needs to improve, Council seeks feedback every 2 years from the Community on how satisfied it is with services, facilities and performance through a Community Satisfaction Survey.

The full Community Satisfaction Survey is completed using the Online Community Panel tool and conducted every 4 or 5 years.  An abridged version on key service and facilities is conducted on alternative years to encourage repeat participation and minimise survey burnout of the panel members.

This report provided the outcomes of the 2017 Community Satisfaction Survey and highlighted changes or consistencies in trends collected in the four previous surveys (full and abridged versions) conducted since 2011.

Ehrenberg-Bass Institute for Marking Science conducted the Community Satisfaction Survey on Council’s behalf by inviting all 577 active members of the Online Community Panel to participate and making the survey available to non-Panel members as well.  A total of 199 surveys were returned, though only 172 completed the survey in its entirety. The response rate for the survey was lower than the most recent abridged surveys conducted (2013 and 2015) and higher than previous full survey versions (2011 and 2012).

It should be noted that questions about levels of satisfaction and importance regarding assets were not incorporated into this current survey as this data was obtained as part of the consultation on Asset Management Plans earlier in this year. Although the satisfaction and importance results from that survey have been included in the analysis and reporting of this Community Satisfaction Survey to provide a holistic overview of Council’s performance with all services and facilities.

The survey highlighted that the Community’s satisfaction with Councils overall performance was very positive with a rating of 7 out of 10. Furthermore and even more pleasing to me was that the Community’s satisfaction of Staff was 7.7 out of 10.

In summary, from the results of this survey, it was evident that the Community consistently rate their overall satisfaction of Council’s performance positively.

Lease of Premises - Steve Woodcock Sports Centre - Campbelltown City Soccer & Social Club Inc - Following detailed discussions and consideration at a number of Council meetings, the following was resolved in regards to the new leases for the facilities at Steve Woodcock Sports Centre:

  1. Council provided the Campbelltown City Soccer and Social Club notice that the ‘holding over’ provision shall cease on Friday 10 November 2017.
  2. Council will enter into direct lease agreements with the Athelstone Kindergym at a rate of $4,500 per annum plus outgoings and the Houghton Table Tennis Club at a rate of $8,000 per annum plus outgoings.
  3. Council will install an appropriate electricity meter to capture the Athelstone Kindergym’s electricity usage.
  4. Staff will finalise the new lease agreement with the Campbelltown City Soccer & Social Club Inc in accordance with the Council resolution of its meeting on 18 October 2016 and:
    • that the new lease agreement will commence from 1 January 2018
    • that the pitch hire fees will be in accordance with Council’s Fees and Charges Schedule and phased in as detailed in the table below: 
Year % of Fees and Charges
Schedule
1 0
2 15
3 30
4 45
5 60
6 75
7 90
8 100
    • that the term of the lease will be 5 years
    • that the new lease will have a clause inserted that provides the Club with the first right of refusal over any of the other leased areas should they be vacated by the existing lessees.

Furthermore all the lessees have been advised that funding for all future Capital improvements will be subject to Council’s Policies at that time.

The Club has considered and accepted Council’s decision although requested that Council consider allocating the income received from the new leasing arrangements to offset the outstanding loan repayments as the Club no longer has access or derives income from the areas leased to the Athelstone Kingergym or Houghton Table Tennis Club.

Due to the Campbelltown City Soccer & Social Club no longer having access or deriving income from the areas leased by the Athelstone Kindergym and Houghton Table Tennis Club, Council agreed to allocate whatever nett funds are derived as a result of the new leasing arrangements to offset the Club’s outstanding loan repayments until the loan is paid in full. In the event that the lessees’ vacate the area prior to the loan being fully repaid it will be the Club’s responsibility to pay the outstanding debt.

Independent Committee Member Appointments - At its meeting on 15 August 2017, Council approved the updated Terms of Reference for the Section 41 Committees and initiated the recruitment process for Independent Members for a number of these Committees. The Committees that Independent Members were sought are:

  • Access and Inclusion Advisory Committee
  • Active Ageing Advisory Committee
  • Economic Development Advisory Committee
  • Reconciliation Advisory Committee
  • Youth Advisory Committee.

Staff began the process of recruiting Independent Members for these Committees by contacting the existing Independent Members to advise them that they were invited to renominate for positions and promoted the vacancies via The North Eastern Weekly Messenger, social media and Council’s website.

Following an extensive recruitment process, the interview Panels provided Council with a recommendation for each Committee. The calibre of candidates was very high which made the decision extremely difficult however it was very encouraging to have so many people willing to participate in Council’s Committees.

After discussion, Council appointed the following Independent Members to Committees until 30 November 2019:

  • Access and Inclusion Advisory Committee – Mr Peter Emery, Ms Angela Carlesso, MsKaren Beale, Ms Leani Savov, Mr Luke Axford from Barkuma and Ms Carol Sparrow from Carer Support
  • Active Ageing Advisory Committee – Ms Julie Carman, Ms Sue Irvine, Ms Diane Schluter, Ms Reeva Brice, Ms Vale Pederson, Ms Rosaria Ciaravolo, Ms Bettina Seifert, Mr John Hall and Mr John Schluter
  • Economic Development Advisory Committee – Mr Brian Hales, Ms Chris Kourniotis and Ms Tracey Powell
  • Reconciliation Advisory Committee – Mr Shouwn Oosting, Ms Wendy Noble, Ms Renae Agius, Ms Nicole Lungershausen, Mr Russell Jackson and Ms Lisa Hanson
  • Youth Advisory Committee - Ms Luci Blackborough, Ms Mara Abigail Guez, Mr Aaron Drayton, Ms Jasreen Kaur, Ms Ashlee Leach, Ms Josephine Virgara and Mr Ryan Colsey (for a one year term).

Proposed Meeting Procedures Amendment - Following the Council meeting on 21 November 2017, concerns were raised regarding the use of Regulation 12(10)(b) of the Local Government (Procedures at Meetings) Regulations 2013, which enables Members to speak twice to a motion.

Staff investigated whether it is possible to amend this aspect of the Code of Practice for Meeting Procedures to minimise the use of this regulation and ensure meetings continued to operate effectively.

After considering legal advice, Council resolved that Regulation 12(10)(b) in Council’s Code of Practice for Meeting Procedures be altered to the following:

‘with leave of the meeting supported by at least two thirds of the members of the Council present and entitled to vote on the question of leave;’

ERACampbelltown Made South Australia
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