Council Meeting Update


An overview of discussions from the most recent Council meeting.

This summary, provided by the CEO, is an overview of the discussions that took place at the 19 June 2018 Council meeting.

If you would like any further detail on any of these items, full minutes of Council meetings as well as audio recordings of Council meetings are available. Council Meeting Update 

In summary, the key decisions from the meeting were:

Tender Report – The ARC Solar Project - Tenders were called for the design, supply, installation and commissioning of a grid-connected solar panel system for The ARC.

This tender follows the initial tender process where tenders were received for solar panels to be built in the top car park. This was due to advice suggesting the roof structure would not be able to take any additional weight. As this process was an extremely expensive option, Staff investigated what other options were available.

As a consequence, Staff engaged Lucid Consulting to help develop specifications for a roof mounted solar system in collaboration with the building engineers who reviewed the roof structure to advise where panels could be fitted. The outcome of this was to commence a tender process to design and install a system where panels would be placed around the perimeter of the roof space.

The Tender Evaluation Panel believed that all the companies that tendered were reputable and could successfully undertake the works. Following a detailed evaluation process, the Panel recommended that Generate Energy be awarded the tender.

Following consideration, Council authorised Staff engaging Generate Energy to design, supply, install and commission a grid-connected solar panel system for The ARC at the tendered price of $380,000. Council will also engage Lucid Consultancy to support Staff in managing the project.

New Strategic Plan - A new Strategic Plan will need to be developed by November 2020 in line with the legislative requirements. The current Plan (Strategic Plan) has the timespan 2010-2020 and it has been revised on two occasions (2012 and 2016) since adoption.

Since adoption of the Strategic Plan, Council has established the following strategic documents:

  • Social Plan (adopted 6 October 2015)
  • Environmental Management Plan (revised 6 December 2016)
  • Economic Development Plan (adopted 17 April 2018).

The Long Term Financial Plan and Infrastructure Asset Management Plans have also been periodically updated throughout this period in line with legislation requirements.

Pieced together with a need to maintain and enhance the long term outlook of Council’s financial and asset management arrangements, Staff subsequently proposed to establish a new 4 Year Plan in relation to general projects and service delivery, whilst longer term plans will continue to be prepared for financials and asset management.

During the life of the existing Plan, Staff have conducted extensive consultation with other Government and Non-Government agencies, metropolitan Councils, the Community and Elected Members, in relation to the preparation of these strategic documents. These consultations reaffirmed that these bodies still support the principle elements of the Strategic Plan (Vision, Mission, Values and Goals) although there is a need to extensively review some of the Objectives and Strategies that are in place below these elements. As such, Staff will once again test the principle elements of the existing Plan with the Community, however expect a more detailed focus through the Community consultation on the Objectives and Strategies of the Plan.

Further to this, and prior to commencing a detailed review and establishment of a new Strategic Plan for Council, Staff propose to undertake a desktop investigation of progressive Councils, commercial bodies and other relevant strategic plans across Australia. This may lead to a new framework for Council’s Strategic Plan document, aligning to Council’s desire to be an innovative and progressive organisation. It is anticipated that this work will be undertaken prior to the drafting of the Plan commences in 2019.

Council endorsed the proposed methodology and timeline for the new Strategic Plan.

Traffic Study Report – Graves Street, Newton - Earlier this year, Council requested Staff prepare a report on the traffic movements in Graves Street with a view to easing the traffic and parking concerns of residents. The issue of traffic along Graves Street has been raised in the past by both the Church and School Community. As part of the development of the draft Road Management Plan for Newton Road, DPTI (the Department of Transport, Planning and Infrastructure) has proposed to widen Graves Street at this location to ease the traffic, however this work may require land to be acquired. Furthermore, as part of the last election campaign, the Liberal Party committed to install traffic lights at the Graves Street / Newton Road intersection if elected to Government.

In order to validate traffic related concerns, Staff undertook a traffic survey in May on Graves Street and the surrounding streets during the morning and afternoon school peak hours. Overall, the two car parks located at the School were performing as expected, with the School traffic having minimal impact on traffic flow in Graves Street. Parking demand on surrounding streets was found to be minimal as most parents utilise the two car park areas to pick up / drop off children.

The traffic build up on Graves Street at the Graves Street / Newton Road intersection has the greatest influence on the traffic flow on Newton Road especially when a long vehicle or bus is waiting at the intersection. In order to address the existing traffic issue on Graves Street, Council resolved to write to the Member for Hartley and the Transport Minister to seek a more definite timeframe on the proposed installation of the traffic lights as promised during the election campaign.

Hill Street – Parking Restriction along the Entire Street - In March, Council requested Staff prepare a report to potentially increase the parking restrictions along the entire length of Hill Street. Hill Street is classified as a Major Collector Road in Council’s Road Hierarchy which can accommodate up to 6,000 vehicles per day. Hill Street runs between Lower North East Road and Victor Road, with the most western section accommodating Bus Route W90 between Victor Road and McShane Street.

In 2014, Council adopted a LATMP (Local Area Traffic Management Plan) for the suburb of Campbelltown which included Hill Street. Speeding, increased traffic, parking near driveways and queuing at the intersection of Hill Street / Lower North East Road were the main issues identified in the LATMP.

Following the findings of the LATMP Council endorsed the installation of staggered parking bays and ‘No Stopping’ restrictions near driveways and at all intersections between Lower North East Road and Chapel Street. Furthermore, Council endorsed the creation of a slip lane at the intersection of Lower North East Road, which will form part of the undergrounding power lines project along Lower North East Road.

Staff believe introducing additional parking restrictions along the entire length of Hill Street would create an environment that is likely to increase traffic speeds which in turn increases the safety risk for the road users and pedestrians. Furthermore, parking prohibitions would reduce the availability of on-street parking and inconvenience local residents. Therefore, Staff recommend against the installation of further parking prohibitions.

Council considered the matter and resolved that no further action be taken at this time. 

Youth Advisory Committee Membership - In May 2018 Staff received a letter of resignation from a member who is stepping down from their role on the YAC as a Youth Community Member due to their study commitments. Council appointed Mr Hughes to the YAC on the recommendation of the YAC Recruitment Panel, as a Youth Community Member on the Committee until 30 November 2019.

Elected Member Training & Development Plan 2018/2019 - Council’s Elected Members’ Training and Development Policy requires an Elected Members’ Training and Development Plan to be developed and reviewed annually. Council’s Elected Members’ Training and Development Policy was last reviewed in January whilst adopting its Elected Members’ Training and Development Plan in July 2017.

Staff prepared a draft Elected Members’ Training and Development Plan that considers training and development activities from a legislative, professional development and operational perspective as well as the relevance of timely delivery of individual training needs.

With this in mind, Staff propose to conduct Leading Campbelltown, a Residential Training Program in late November 2018 to enable the majority of legislative training modules to be delivered early in the new Council term. This will also assist Elected Members to develop an effective working relationship and a consistent level of knowledge to fulfil their roles from the beginning of their term.

It is proposed to conduct the Residential Training Program from 30 November to 1 December 2018 with all Elected Members being encouraged to attend. This program will be advertised at the Candidate Briefings and in the Candidate Nomination Kits for the Local Government Elections, thus ensuring that all candidates have advance warning of the planned training.

It should also be noted that following the Local Government Elections in November, Staff will survey the new Elected body to determine any further training and development requirements.

ERACampbelltown Made South Australia
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